top of page
Vendor Terms and Conditions


  1. The signed Contract is an Agreement between Firebird Festival by the Phoenixville Jaycees Foundation, (PJF) and the Vendor.

  2. The Agreement is effective during the fair dates of Saturday, December 9, 2023.

  3. The Exhibitor must obtain permission from PJF to share their space with any other entities other than those listed in the contract.

  4. Any posted advertisement for the Exhibitor must be restricted to the rented space only.

  5. PJF reserves the right to void this written Agreement and remove any exhibit due to non-payment of required fees, unprofessional conduct, and failure to follow the Contract Terms and Conditions, and/or any misrepresentation on the part of the Exhibitor.

  6. The Exhibitor is responsible for notifying PJF of any changes or cancellations at least fifteen (15) calendar days prior to the start of the fair on December 9, 2023.

  7. Booth location is determined by PJF, based on a variety of needs and considerations. Every effort will be made to satisfy all vendors' needs; however, PJF reserves the right to assign the final location of any exhibit on its fairgrounds.

  8. Booth spaces are 10 feet by 10 feet. 

  9. PJF is not, in any way, responsible for accidents, loss or damage by water, fire, theft, or other causes of damage or loss.

  10. Exhibit Set Up Hours: Concessions with trailers may not set up prior to 2:00pm on Saturday, December 9, 2023. If you arrive and set up prior, you may be subject to a fine. Any non-trailer concessions that are setup prior to this time, without speaking to the on-site coordinator, risks having their booth moved or disassembled in order to accommodate large trailers.

  11. PJF will be on site for set up on Saturday, December 9, 2023

  12. All Exhibitors must list each item they intend to sell on their registration form and will be obligated to sell those items only. PLEASE NOTE some vendors have first right of refusal for specific items.

  13. All concessions must be removed no earlier than 10:30 pm on Saturday, December 9 and no later than 2:00 am on Sunday, December 10. Any concessions not removed by the deadline will be removed by PJF at the additional cost of $250 and may not be invited to return the following year.

  14. All trash and unwanted debris is to be placed in trash receptacles provided by the PJF. Exhibitors are asked to separate these materials and place them in the proper receptacles. If trash from your booth is not properly disposed of you may receive a cleaning fee of $150 and/or asked not to participate in future years. 

  15. The Exhibit must remain open and staffed during the festival's operating hours.

  16. 4:00 pm to 10:30pm

  17. Any changes MUST be requested in writing at the time of application

  18. It is a Borough mandated rule that there is to be NO parking or camping on festival grounds at any time. The mandate includes all storage trucks/ trailers. This is to minimize damage to their park grounds. Failure to comply with the Borough's rule will be subject to a fine and vehicle being towed.

  19. All Vendors will be provided with (1) Parking Pass per booth and will be directed to designated parking at the time of arrival.

  20. Temporary Food Handler's License Application (food vendors only). This form should be sent directly to Chester County. Any questions regarding this form, you should contact the Chester County Health Department directly (

  21. All Fees/Forms are due by November 27, 2023, $50.00 late fee will be assessed for all received after November 27, 2023.

  22. The Exhibitor must submit the following prior to setup:

  • Registration Form

  • Signed Terms & Conditions Form

  • Rental Payment

  • Certificate of Insurance

bottom of page